For more information on how to open PDF files, read the BBC Webwise guide to Adobe Reader. For use on an interactive whiteboard, online via desktop or laptop PC editing and proofreading pdf for download in PDF or Word format.
The BBC is not responsible for the content of external sites. Read about our approach to external linking. Many people use the terms editing and proofreading interchangeably, but there is actually a substantial difference between the two. Both words refer to checking documents for accuracy, but there is more to the process than that. Proofreading tends to be more of a straightforward exercise than editing. Proofreading is done when you check a document for spelling and grammatical accuracy as well as ensuring that the syntax is in order. Editing is a much more involved process than proofreading.
Certainly proofreading is involved in editing, but there is more to editing than fixing typos or grammar errors. When editing a text you are looking at the document as a whole and checking that it has been put together in the best possible way. Editing can involve checking facts to ensure that information included in a text is accurate. Editing also involves checking that the document makes sense overall and does not have any fundamental inconsistencies. This often involves several revisions of the text and may require that portions of the document are removed, changed or that more text is added to make communication clearer. When you are editing a document in Microsoft Word, you can use the track changes option, which highlights suggestions for the original author to use in their document. Proofreading is an essential part of producing a good document because errors and poor grammar inhibit communication and reduce the validity of what you are trying to convey.
Imagine that you were presented a document written by a teacher that was full of spelling mistakes: would you trust them to teach your child well? Editing is an important process that maximizes the effect of the piece that you are writing. If the document has been well written and edited, then it will be accurate and easy to read and understand. I think I have tried all of your suggestions at one time or another. There is an even larger difference between proofreading a document and proofing typeset copy for a book print. The latter you do not read anything!
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